WATERLOO ACADEMY RULES
Membership is at the discretion of the Management Committee (MC) (as delegated to the Corps or other Director ) and is
voluntary and is open to anyone in three classes (a) members aged 8 - 17 years (note a limited
number of younger members may be permitted to join at the discretion of the
MC ) (b) Adult members 18 years of age or over related to members or who are able to bring to the organization talent such as the ability to play a musical instrument or who have served as
members prior to their 18th birthday (c) Officers and Instructors: that
is persons who have offered their services to the Academy and who have musical
or performing arts’ experience. Membership of those under 18 years shall be for juniors 8-11 years and for seniors 12-17 years.
It is a condition of membership that all members abide by these rules
and membership may be suspended or terminated for a breach. Any member who without good reason, fails to attend for three
consecutive rehearsals, may have his/her membership suspended or terminated as
may a member whose attendance is intermittent.
Members are expected to attend rehearsal each week between the hours of
6:00-8:00 pm and should wear appropriate clothes for participation in
performing arts or uniform as directed by a Director or Officer. If a member
needs to leave early or is unable to participate in activities for any reason,
a letter from a parent or carer is required or valid reason, in the case of an
Members are expected to behave in a respectful and appropriate manner
at all times and particularly whilst in uniform and at rehearsals. Poor
behaviour, horse-play, back-chat etc is not permitted and may lead to
suspension or dismissal. The definition
of “unacceptable behaviour” is at the discretion of the senior Director or Officer present with right of appeal to the MC. Parents, siblings, relatives or friends of members should not attend rehearsals unless permission is given by a Director. Guests are expected to abide by these rules and new members are permitted to attend for two rehearsals after which a membership form must be completed by the new member's parent, carer or guardian. Guests and new members who are not participating are expected to sit quietly at the back of the hall.
Directors, Officers and Adult Instructors must not be referred to by their
first names and should be addressed as “Sir” or “Ma’am” or as “Mr” or “Mrs” (last
Mobile telephones may not be used during rehearsals, and should be
placed on stand-by or silent. If a mobile
phone is being used in connection with a display or act or for any other
legitimate reason or if a Tablet or
laptop is to be used, permission should be obtained from the senior Director or
7. Members must not publish any detrimental
comments or views about the organization or any person in the organization on any social media website, other websites or publications without the express permission of the Corps Director.
Ear studs only should be worn as dangle jewelery or earrings are not
permitted and nor are obvious piercings
as these can become entangled with equipment and may cause accidents. Drinks or food may only be taken during break
time and drinks only at the beginning or end of a work-up routine.
Events: members are expected to attend events or advise the Secretary
well in advance if unable to do so to permit the organization to decline an engagement
if numbers will be low. It should be noted that any member who persistently
fails to attend events without valid reason may have his/her membership
suspended or terminated.
New members must serve a probationary period of six months and once
accepted as a full member, are expected to remain in the Corps for 12 months
and should a member leave mid-way through the season without good reason, this
will prejudice his or her ability to re-join later with such application being
referred to the MC.
Clothing and equipment: dress for rehearsals is defined as track suit,
loose trousers and light top, or similar with soft shoes, suitable for dance, movement
and drama: it should be noted that school uniforms or heavy clothing should not
be worn. Working dress uniform is
defined as black trousers worn with issued red polo neck
shirt; red sweat shirt worn over polo shirt (or during warm weather polo shirts
only) plus navy blue fleece or nylon or hoody jacket (these are to replace fleeces over
the next 12- 18 months) worn with peaked cap in the case of Drummers and
such headdress as directed by the Guard Director for Guard members. Drummers should wear shiny black Chelsea boots,
shiny black shoes or army style boots and for Guard members,
black plimsolls. Parade uniform is
defined in the case of Drummers as navy blue (No.1 Dress) tunic (or such other
jacket or tunic as should be adopted) with navy blue or black trousers worn with issued peaked hat, complete with shiny
black Chelsea boots, shiny black shoes or army style boots. Parade uniform in the case of Guard, is
defined as white blouse, light blue waistcoat, breeches, stockings and plimsolls
worn with such head wear as ordered by the Guard Director.
Subscriptions and uniform deposits: each member shall pay ‘subs
at the rate of £2.50 per person with a maximum of £7.50 per family per week and
in the event of arrears of a month or more may be subject to suspension.
Uniform deposits at the rate of £20.00 per person shall be payable prior to the
loan of parade uniforms and equipment to cover this and working dress uniform. This deposit
shall be reimbursed if a member should leave and return the loaned equipment
complete clean and in good order. The Corps reserves the right to send an invoice
to a member/parent/carer covering the cost of any un-returned items including
instruments. In the case of those who have been in the Academy/Contingent for a 12 months or more, the Academy/Contingent reserve the right to deduct sums from deposits to offset against fair wear and use.
Loan of equipment: from time to
time members will be loaned uniform and costumes, musical instruments flags and other equipment. Loaned items should
be kept safe and stored and transported in damp free conditions and it is
recommended these be added to home insurance. It is a condition of membership that the
Academy will be indemnified by member’s parents or carers or members themselves
over 18 years, for the full replacement
cost of the instrument, flag, uniform or other item against damage, theft or
loss howsoever caused.
14. The Corps cannot accept responsibility for loss of personal items or
damage incurred at rehearsals or events nor for personal injury save in the
case of negligence.
Members are responsible for providing their own refreshments at events
and getting themselves to and from the local meeting point.
The Corps must be advised in advance of members medical, dietary or special
Officers, Directors, adult instructors, adult members and members must
complete a membership application before being accepted as a member and shall
serve six months probationary membership before being accepted as a full member
and shall advise the Secretary of any new name, address, email address, change
of telephone number of relevant circumstances within 7 days of the event.
Applications for appointment as Officers or Adult Instructors must contain the
names and addresses of two independent referees. Adult applicants and the parents or carers of new member applicants under 18 years agree in accordance with the Data Protection Acts, that information about the applicant may be kept on a computer system for use of the Corps only. Note: information will not be divulged.
Risks: no particular risks associated with membership of the Academy
have been identified provided members are well behaved at rehearsal and events,
save street marshals must be used when the Academy participates in a parade on
a public road or public or private event. It shall be the duty of a senior Officer or
Director to carry out a risk assessment in advance
Directors, Officers, Adult Instructors and Adult members shall within
their first 12 months of service be subject to a DBS check and shall
within the first 24 months of service attend a Child Protection course and directors, officers and adult instructors shall also are required to attend
within 24 months, an instructors course. These will be held
at regular interval either by WPAA or the NAYC.
Non-DBS checked adults may only work with young people whilst supervised
by a DBS checked adult.
Photographic Policy: It is an implied condition of membership that
parents/carers give authority for appropriate photographs to be taken of their
son or daughter whilst engaged in Academy activities and for use in or on any official website or publication.
Equality Policy: The Academy endorses equality irrespective of age,
race, faith gender or sexuality.
22. Anti-bullying Policy: the Academy will not tolerate bullying or harassment
of any type, including, physical, emotional or on-line. The Child Protection Officer is Mrs. Eileen
23. Those joining the Ranger Cadets will be subject to these rules and any standing orders, rules or regulations which the Commanding Officer shall apply.
24. In the event of dispute the decision of the Corp Director or Commanding Officer (in consultation with the MC) shall be final without appeal.